OCT 19, 2021 MEETING
· Welcome everyone/ introduction
o Introduce PTO board members
o Julie Long & Jen Driscoll present slide show explaining what PTO does
§ Fundraisers, enrichment, building a community etc
· Amazon smile & box tops – two things people can do from home
o Send out instructions on how to do both
§ Helping hands
· Passed out sign up sheet
§ Parents night out
· Approval of minutes
o June’s minutes approved
· Principal’s report
o Peaceful bus
§ Bus evacuation was today
§ Everyone is involved
o PBIS
§ Stands for positive behavioral interventions and supports
§ Big focus this year to make sure everyone knows the rules
§ Blended with Constitution Day
§ Run by Otto and Frankie
o First parent support group
§ Run by Burns & Frankie
§ Once a month for 30 minutes
§ This month they covered shared social skill lessons taught at school
§ You can submit any topic to cover in future meetings
o Independent reading extended
§ All grades involved
§ Need an independent reading book in school to use daily
§ Amy Sousa suggested a book drive for the classroom libraries
· Julie Ward agreed to put a box out front for parents to drop off books
o Will add to the herald
§ Room parents
· Picked out
· More volunteers are welcome
o Treasurers
§ Chart with profit/loss
§ Budget for year $30k
· Currently operating at a loss
· Tracking to be in the plus
§ Biggest fundraisers
· Parents night out
· Boosterthon
· Not able to do the road race this year
§ Looking for approval to move the line items for each appreciation allotment to one bulk line item to be able to use it better
· Will have teachers/staff fill out a google form explaining what they need funds for to submit to PTO for approval
· $4400 in budget line
· Question from Laurie: what if more money is requested than allotted
o PTO approves all the use of money to make sure its fair
o They’ll be a deadline so all requests are looked at at the same time and so PTO can make sure to divvy up fairly
o Jen reminded this is just for teacher support and does not include enrichment or other line items in the budget
· Motion to change budget made by Jess Gavin
o All in favor to approve changing the line item in the budget
o Enrichment/field trips
§ Looking for fun, innovative programs for the school
§ Approx. $10k
§ Museum of science is not coming into the schools this year so Jen Driscoll is looking for new ideas
§ 2 programs per grade per year
§ Have to have 2 sessions for school programs this year due to social distancing
· You then have to pay for 2 sessions = more expensive
§ Jen Driscoll is also looking for help in scheduling programs
§ Field trips are being scheduled
· Aim to have each grade have a field trip
o Teacher appreciation
§ Entire year is already scheduled
· Hatherly helper list can be used in advance to help make each one possible
· Next one is Halloween sweet treats
· Confirmed we do not have to individually wrap everything this year
· Donations always appreciated and needed to make this happen
· goal is one a month
o Website
§ Greg explained what the website is used for
· Fundraising
§ Would love to have someone help with the website to be able to put everything on the website
· Recap activities
· Fundraising events
· How the $ raised is used
· Get people involved
· Explained Squarespace
o Very easy and intuitive to use
§ It was asked how many websites there are
· There is only one
· Only parents night out info is currently on the site
o Directory
§ Almost complete to send out for approval
§ If looking for class list you can get it from Julie Long
o School Store/Apparel
§ Passed out Hatherly Gear Flyer
· Explained order issues due to covid
o Fundraising
§ Lauren Shea explained Boosterthon
· Registration opens October 27th online
· Donating period opens Nov 3
· Weeklong event
o Music, videos, games
· Teachers give incentives for the class
o Done collectively so no one feels left out
· Theme this year is worldwide sports
· Event day will be done by grade in the field
o Rain turns it into a gym danceathon
· Kids and staff get tshirts
· Shirt sponsorship was covered
· Thank you to DeFrancos for generous donations
· Greg highlighted this is a fundraiser that allows people outside the community to donate
· Money raised goes to chromebooks, classroom literacy and enrichment
o Goal is 1:1 ratio for chromebooks in the classroom
§ Jen & Julie explained Parents Night Out
· Being held at Untold
o Indoor and outdoor space
o Live music
o Almost 100 tickets sold
· Large silent auction
o Please reach out if there’s anything you’re interested in helping with
